Board of Trustees

The Board of Trustees plays a vital role in shaping the direction and priorities of the library. The Board is responsible for setting strategic goals, ensuring financial oversight, developing library policies, and serving as advocates for the library within the broader community.

Trustees are committed to supporting the library’s mission to provide outstanding resources, programs, and services that promote literacy, lifelong learning, and cultural enrichment. Their work helps ensure the library remains a vibrant, inclusive, and innovative hub for all.

To learn more about the Board’s work and explore opportunities for involvement, please explore the other tabs on this page.

Board members are appointed by the Mayor and approved by City Council.  Terms are for three years and can be renewed. The Board elects their own officers annually at the May meeting.  

You can contact the Board at [email protected]

Board meetings are held on the second Monday of the month.  Meetings begin at 6 pm in the library's first floor Community Room. Members of the public are welcome to attend.

Check our Events Calendar for the exact dates of future meetings. 

Below is a schedule of routine topics and duties the Board handles throughout the year.  Additional items are added to agendas as needed.  Specific agendas and meeting minutes can be found on the City's official portal.

The Board of Trustees plays a crucial role in guiding the library’s mission and ensuring its ongoing success. Below is an overview of the key duties and responsibilities of the Board:

Governance and Oversight

• Strategic Planning: Participate in the development and oversight of the library’s strategic plan, ensuring alignment with the library's mission, vision, and goals.
• Policy Development: Contribute to the formulation and adoption of policies that govern the operation and management of the library.
• Legal Compliance: Ensure that the library complies with all applicable laws and regulations, including nonprofit governance standards.

Financial Management

• Budget Approval: Review and approve the annual budget, ensuring the library’s financial stability and resource allocation align with strategic priorities.
• Financial Oversight: Monitor financial performance, including reviewing financial statements, investment strategies, and financial audits.

Community Engagement and Advocacy

• Library Promotion: Advocate for the library within the community, promoting its programs, services, and value to diverse audiences.
• Public Relations: Serve as an ambassador for the library, enhancing its public image and fostering positive relationships with community stakeholders.

Board Participation

• Meeting Attendance: Attend and actively participate in all board meetings, including regular monthly meetings and special sessions as needed.
• Decision-Making: Engage in informed and thoughtful decision-making processes, bringing a collaborative approach to board discussions and votes.

Performance and Evaluation

• Continuous Learning: Participate in training and development opportunities to enhance your effectiveness as a board member.
• Executive Oversight: Support the evaluation and development of the library’s director, ensuring effective leadership and management.

Additional Responsibilities

• Special Projects: Contribute to special projects or initiatives that advance the library’s strategic objectives.
• Crisis Management: Provide leadership and support during times of crisis or significant change, helping to navigate challenges and maintain stability.

The Board of Trustees benefits from individuals who bring diverse perspectives, skills, and a shared commitment to the library’s mission. The following qualifications help ensure effective and thoughtful governance:

Professional Experience

• Relevant Background: Experience in fields such as finance, law, education, fundraising, marketing, or technology.
• Leadership Roles: Prior experience in leadership or board positions within nonprofits, educational institutions, or community organizations.
• Strategic Planning: Ability to participate in and contribute to strategic planning and policy-making processes.

Personal Qualities

• Commitment: A strong dedication to the mission and goals of our library.
• Integrity: High ethical standards and integrity in professional and personal dealings.
• Team Player: Ability to work collaboratively with other board members, library staff, and community stakeholders.
• Visionary Thinking: An innovative mindset with the ability to think strategically about the future of the library.

Skills and Expertise

• Financial Acumen: Understanding of financial statements, budgeting processes, and fiscal management.
• Fundraising Ability: Experience in fundraising, grant writing, or resource development to support library initiatives.
• Advocacy and Outreach: Skills in community engagement, public relations, and advocacy to enhance the library’s visibility and influence.
• Legal and Governance Knowledge: Familiarity with legal requirements, governance best practices, and regulatory compliance for nonprofit organizations.

Community Involvement

• Local Connection: Strong ties to the local community and an understanding of its needs and priorities.
• Networking: Established connections within the community and the ability to leverage those networks for the benefit of the library.

Time Commitment

• Availability: Willingness to commit the necessary time to attend board meetings, committee meetings, and library events.
• Reliability: Consistent attendance and active participation in board activities and decision-making processes.

Passion for Libraries

• Advocacy: Enthusiasm for promoting the value and importance of libraries within the community.
• User Experience: Understanding of library services and a genuine interest in enhancing the user experience for all patrons.

Desirable, but Not Required

While the following qualifications are not mandatory, they can be an added advantage:

• Diversity and Inclusion: Experience in promoting diversity, equity, and inclusion within an organization.
• Technology Proficiency: Knowledge of current and emerging technologies that can enhance library services.
• Youth and Education: Background in youth services, education, or programs that support literacy and lifelong learning.

Note: All library board members must reside within the library's taxing area.

Q: Do board members have to run for election? A: No, because we are a municipal library, board members are appointed by the Mayor with approval by City Council.

Q: How long is a board member's term? A: Board members serve a three-year term, with the possibility of renewal.

Q: Do board members need to have prior board experience? A: No prior board experience is necessary. We value diverse perspectives and experiences.

Q: How often does the board meet? A: The board meets once a month, typically on the second Monday of each month from 6 to 7 pm.  Additional meetings may be scheduled as needed for special projects or urgent matters.

Q: What kind of financial oversight responsibilities do board members have? A: Board members review and approve the annual budget, monitor financial performance, and ensure that the library is financially sound. Members may also participate in financial planning and fundraising efforts.

Q: What skills or qualifications are you looking for in board members? A: We seek individuals with a passion for libraries and community service, as well as experience in areas such as finance, law, education, fundraising, and technology. Strong communication and leadership skills are also highly valued.

Q: What kind of training or orientation is provided to new board members? A: New board members participate in an orientation session that covers the library’s mission, services, and governance structure. Ongoing training opportunities are also provided to help members stay informed and effective in their roles. All board members must complete Open Meetings Act training once per term. 

Q: Are board members expected to make personal financial contributions? A: While personal financial contributions are not required, board members are encouraged to support the library financially at a level that is meaningful to them. Demonstrating personal commitment can inspire others to give as well.

Q: How can I apply to become a board member? A: To apply, fill out the online application form available on our website. Applications are then forwarded to the Mayor. Candidates will be contacted for an interview.

Q: Can I attend a board meeting before deciding to apply? A: Yes, all library board meetings are public meetings.  In as much, prospective board members are welcome to attend any meeting they wish.

Q: How does the board support the library’s staff and volunteers? A: The board works closely with the library’s director to provide strategic guidance and support. Board members also engage with staff and volunteers to understand their needs and help create a positive, productive work environment.

The Student Trustee position provides local youth with an opportunity to take part in library governance and contribute their perspective to the Board of Trustees. Serving in an advisory capacity, the Student Trustee participates in discussions, asks questions, and shares ideas, gaining valuable experience in civic engagement and community leadership.

Open to students ages 15 to 18 who reside within the library’s taxing area, the position typically runs with the academic year. While the Student Trustee does not hold voting rights, their voice plays an important role in ensuring the library reflects the needs and interests of young people in our community.

To learn more about this opportunity, read the full policy below.  To apply, email a resume and cover letter to the Library Director, Ryan Johnson ([email protected]). 

The application deadline for the 2026/2027 school year is Friday, September 4. 

The Student Trustee position provides youth in the community an opportunity to participate in library governance, contribute their perspective, and gain experience in civic engagement. The Student Trustee serves as an advisory member of the Board of Trustees. While they may fully participate in discussions, ask questions, and share ideas, they do not hold voting rights. 

Official volunteer hours can be awarded to students participating in this program.

• The Student Trustee must be a resident of the library’s taxing district.
• Applicants must be between the ages of 15 and 18. Students are eligible if they fall within this age range at any point during their term.
• The position is open to all students, including those enrolled in public, private, or homeschool programs.

• The library may accommodate one Student Trustee at a time.
• Interested students must submit a cover letter and resume to the Library Director.
• The Library Director and Board President (or their designees) will interview applicants. A recommendation will then be made to the full Board for appointment.
• The term of service will generally align with the academic year (approximately September through May), with flexibility based on appointment date and graduation schedules.

• The Student Trustee is expected to attend at least two-thirds of regular Board meetings during their term.
• Attendance at special meetings, committee meetings, or library events is optional.
• The Student Trustee should review agenda materials in advance, participate actively in discussions, and maintain professional conduct while serving in this role.

A Student Trustee may be removed from their position by action of the Board of Trustees for:

• Failure to attend regular Board meetings.
• Failure to uphold responsibilities or engage in expected conduct.
• Behavior deemed inappropriate or inconsistent with the values of the library.

Section 1. Name. The name of this body shall be the Board of Trustees of the O'Fallon Public Library, hereinafter referred to as the "Board."

Section 2. Authority. The O'Fallon Public Library is established and governed pursuant to the Illinois Local Library Act, 75 ILCS 5/1-0.1 et seq., and other applicable federal, state, and local laws.

Section 3. Purpose. The Board shall govern the O'Fallon Public Library in a manner that advances the Library's mission, provides responsible stewardship of public resources, responds to the needs of the community, and supports high-quality public library service.

The Board shall exercise the powers and responsibilities granted to it by law, including the adoption of policies, stewardship of Library finances and property, employment and oversight of the Library Director, and long-range planning for the Library.

Section 1. Composition and Appointment. The Board shall consist of nine (9) trustees appointed by the Mayor of the City of O'Fallon with the approval of the City Council, in accordance with Illinois law. Trustees shall be residents of the City of O'Fallon and reside within the library’s taxing area. 

Section 2. Terms. Trustees shall serve terms of three (3) years and until their successors are appointed, as provided by law.

Section 3. Oath of Office. Each trustee shall take the oath of office within the time and in the manner prescribed by Illinois law.

Section 4. Vacancies. Vacancies shall be declared, reported, and filled in accordance with the Illinois Local Library Act and other applicable law. A trustee wishing to resign should submit written notice to the Board President and Library Director.  When a vacancy occurs in an unexpired term, the mayor, with the approval of the City Council, will appoint a Board member to fill the unexpired term.

Section 5. Compensation and Expenses. Trustees shall serve without compensation but may be reimbursed for actual and necessary expenses incurred in the performance of their duties in accordance with applicable law and Library policy.

Section 1. Collective Authority. The authority of the Board is exercised collectively. Individual trustees have no authority to direct Library operations, supervise employees, make commitments on behalf of the Library, or otherwise exercise the powers of the Board except when specifically authorized by Board action or these Bylaws.

Section 2. Governance Responsibilities. The Board's responsibilities include:

• establishing the mission, strategic direction, and policies of the Library;

• exercising responsible stewardship and oversight of Library finances, property, and other public resources;

• employing, supporting, evaluating, and establishing appropriate goals for the Library Director;

• monitoring the Library's progress toward its strategic and organizational goals;

• advocating for the Library and the community it serves; and

• ensuring that the Library operates consistent with applicable law and Board policy.

Section 3. Board-Director Relationship. The Board governs; the Library Director manages.

The Library Director is the Board's chief administrative officer for the Library and is responsible for implementing Board policy and directing the Library's day-to-day operations.

The Board shall communicate direction to the Director through collective Board action. Individual trustees shall not direct or supervise Library employees or become involved in routine personnel or operational matters.

The Board shall establish clear expectations for the Director through the Director's position description, annual goals, strategic priorities, policies, approved budget, and other actions of the Board. The Board shall evaluate the Director's performance in accordance with a process separately adopted by the Board.

The Director shall keep the Board appropriately informed regarding the Library's finances, operations, opportunities, risks, strategic progress, and other matters necessary for the Board to fulfill its governance responsibilities.

Section 4. Trustee Responsibilities. Trustees are expected to prepare for and participate in Board meetings, fulfill assignments accepted on behalf of the Board, maintain appropriate confidentiality, comply with applicable ethics and conflict-of-interest requirements, pursue education relevant to their responsibilities, and support the effective governance of the Library.

Section 5. Attendance. Trustees are expected to attend and actively participate in regular and special meetings of the Board. A trustee who is unable to attend a meeting should notify the Board President or Library Director as soon as reasonably practicable. Trustee absences and any resulting vacancy shall be addressed in accordance with the Illinois Local Library Act and other applicable law.

Section 1. Officers. The officers of the Board shall be President, Vice President, Secretary, Treasurer, and Open Meetings Act Officer.

Section 2. Election and Terms. The President each year shall appoint a Nominating Committee of two (2) Board members. The Nominating Committee shall present its slate of candidates to the Board at the May meeting. Additional nominations may be made from the floor by any Board member.

Board members then vote for candidates for the various offices. Officers shall serve for one (1) year and until their successors are elected.

Section 3. President. The President shall preside at meetings of the Board; work with the Library Director in developing Board meeting agendas; appoint ad hoc committees and their chairs as needed; serve as the principal liaison between the Board and Director; and perform other duties assigned by the Board.

Section 4. Vice President. The Vice President shall perform the duties of the President in the President's absence or inability to serve and shall perform other duties assigned by the Board.

Section 5. Secretary. The Secretary shall ensure that accurate records and minutes of Board proceedings are maintained and that notices and other records required by law are properly prepared or maintained. These duties may be performed by Library staff or another designee under the Secretary's oversight.

Section 6. Treasurer. The Treasurer shall provide Board-level oversight of Library finances, review financial reports presented to the Board, and perform other financial oversight duties assigned by the Board. Routine accounting, financial administration, and recordkeeping may be performed by the Library Director, Library staff, City personnel, or other authorized persons.

Section 7. Open Meetings Act Officer. The Open Meetings Act Officer shall support the Board’s compliance with the Illinois Open Meetings Act. The Open Meetings Act Officer shall complete training as required by law, serve as a resource to the Board regarding Open Meetings Act requirements and procedures, and perform other related duties as assigned by the Board. Responsibility for compliance with the Open Meetings Act remains with the Board and is not delegated solely to the Open Meetings Act Officer.

Section 8. Officer Vacancies. A vacancy in any office shall be filled by election of the Board for the remainder of the unexpired term.

Section 1. Regular Meetings. The Board shall establish an annual schedule of regular meetings specifying their dates, times, and locations. The Board may change its meeting schedule in accordance with the Illinois Open Meetings Act and other applicable law.

Section 2. Special Meetings. Special meetings may be called by the President or upon the request of any two trustees, subject to the notice and agenda requirements of the Illinois Open Meetings Act.

Section 3. Open Meetings Act. All meetings of the Board and its committees shall be conducted in accordance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq., as amended.

Section 4. Quorum. Five (5) trustees shall constitute a quorum for the transaction of Board business.

Section 5. Voting. Unless otherwise required by law or these Bylaws, an affirmative vote of a majority of trustees present and voting shall be sufficient for Board action when a quorum is present. Voting shall be conducted by voice, roll call, or other lawful means as appropriate. Roll-call votes shall be taken whenever required by law.

Section 6. Remote Participation. Participation by a trustee through audio or video conference or other means shall be permitted only in accordance with the Illinois Open Meetings Act and rules adopted by the Board.

Section 7. Public Comment. Members of the public shall be provided an opportunity to address the Board in accordance with the Illinois Open Meetings Act. Each member of the public will be required to state their full name, if they are a resident of the City of O’Fallon and if they have a library card. Each individual will be granted a maximum of five (5) minutes to speak. Large groups are encouraged to appoint a spokesperson. Public comment must be limited to library business.

Section 8. Closed Meetings. The Board may enter closed session only for purposes and in the manner authorized by the Illinois Open Meetings Act. No final action shall be taken in closed session.

Section 9. Meeting Procedures. The President shall conduct meetings in a fair and orderly manner that allows the Board to efficiently conduct its business while providing trustees a reasonable opportunity to participate in deliberation. Robert's Rules of Order Newly Revised may be used as a procedural guide when useful and when not inconsistent with law, these Bylaws, or established Board practice.

Section 1. Ad Hoc Committees. The President may appoint ad hoc committees as necessary to study matters, develop recommendations, or perform other work assigned by the Board. Any Committees of three (3) or more trustees will meet with the OMA Officer before the committee’s first meeting to ensure proper OMA compliance. 

Section 2. Authority. Committees are advisory to the Board unless expressly authorized by law and Board action to exercise additional authority. No committee may exercise powers reserved to the full Board.

Section 3. Membership and Duration. The President shall determine the membership and chair of each committee. Ad hoc committees shall cease to exist upon completion of their assigned work unless continued by the Board or President.

Section 4. Open Meetings. Board committees shall comply with the Illinois Open Meetings Act and other applicable law.

Section 1. Ethical Conduct. Trustees shall conduct themselves in a manner consistent with their fiduciary and public responsibilities and shall comply with applicable federal, state, and local ethics and conflict-of-interest laws and Board policies.

Section 2. Conflicts of Interest. Trustees shall disclose actual or potential conflicts of interest and shall refrain from participation or voting when required by law.

Section 3. Confidentiality. Trustees shall maintain the confidentiality of information that is confidential under law, including information lawfully discussed in closed session.

Section 4. Statements of Economic Interests. Trustees shall comply with applicable requirements concerning Statements of Economic Interests and other required disclosures.

Section 1. Appointment. The Board shall appoint and fix the compensation of a qualified Library Director in accordance with Illinois law.

Section 2. Authority and Accountability. The Director shall be responsible to the Board as a whole. Within the authority established by law, Board policy, the approved budget, the Director's job description, and Board action, the Director shall have responsibility for the administration and management of the Library.

Section 3. Personnel. The Director shall be responsible for the management and supervision of Library personnel consistent with applicable law and Board policy. Individual trustees shall not supervise, direct, evaluate, discipline, or otherwise manage Library employees.

Section 4. Evaluation and Goals. The Board shall periodically evaluate the Director and establish organizational and performance goals in accordance with processes separately adopted by the Board.

Section 1. Board Policies. The Board may adopt policies, procedures, resolutions, and other governing documents necessary for the effective governance and operation of the Library.

Section 2. Relationship to Bylaws. Board policies and procedures shall be consistent with these Bylaws and applicable law. In the event of a conflict, applicable law shall control, followed by these Bylaws and then Board policies and procedures.

Section 1. Amendment. These Bylaws may be amended at any regular meeting of the Board provided that the proposed amendment has been presented to the Board at a previous regular meeting or otherwise provided to each trustee at least thirty (30) days before the meeting at which final action is proposed. Amendments shall require the affirmative vote of two-thirds of the trustees then holding office.

Section 2. Periodic Review. The Board shall periodically review these Bylaws and amend them as necessary to reflect changes in law, governance practices, and the needs of the Library.

On matters of parliamentary procedure not governed by law, these Bylaws, or established Board rules and practices, the current edition of Robert's Rules of Order Newly Revised may serve as a procedural guide.